Meetings

Scottish Society of Central Pennsylvania

Article IV—Meetings

Section 1 - General Meetings

General Meetings of the Society will be held at such time and place as may be determined by the Executive Board.  A General Meeting will be held in April of each year to serve as the annual meeting of the Society for the election of Officers and Board Members and such other business as may be brought before the meeting.  If the election of the Executive Board is not held at the annual meeting, the current Executive Board will remain in office until their successors have been duly elected, qualified and installed.

Section 2 - Special Meetings

Special meetings of the members may be called at such time and place as may be determined and may be called by the President or Executive Board. The business of the Special Meeting will be confined to the purpose and/or subjects for which the meeting has been called. Notice will be given in writing to all members of the Society of Special Meetings.

Section 3 - Notices

Each member in good standing will be given, by mail to his/her last known address, notice of the time and place of each General Meeting at least five (5) days before the meeting.

Section 4 – Quorum

A quorum at all General Meetings will consist of twenty-five percent (25%) of the members in good standing who are present in person. At all meetings of the Society or the Executive Board, a majority vote will carry the question except as otherwise provided herein. In the event of a tie vote, the presiding officer will cast the deciding vote, except in questions involving amendments to these By-Laws.

Section 5 - Presiding Officer  

Meetings will be presided over by the President and in his/her absence the Vice President or designee. Recommended order of business will be:

1. Call meeting to order.
2. Approval of minutes of previous meeting.
3. Reports of officers and committees.
4. Old business
5. New business.

All meetings will be conducted under formal rules of procedure, similar to the Roberts Rules of Order.